Monday, December 1, 2008

Correct spelling and punctuation-1

If you get confused as to when to use a comma and when to use a semi-colon, then this post is for you.

Correct spelling and punctuation are the tools to be used when producing any kind of writing. In business, it’s a reflection of a person’s efficiency and reliability. Yet, many writers struggle with the basics. In this article, we’ll see what punctuation to use when, and how to improve on your spelling.

Full Stop (.)
The full stop is used to mark the end of a sentence. It is also used to show that a word has been abbreviated. Abbreviations are words that have been shortened to exclude the last letter of the word. Contractions on the other hand, do contain the last letter of the word. Contractions do not need a full stop.
Dr – Doctor / contraction, so no full stop
Mr – Mister / contraction, so no full stop
Mrs – Mistress / contraction, so no full stop
p.m. – post meridiem / abbreviation, so use full stop
P.O. – Post office/ abbreviation, so use full stop

Comma (,)

A comma is used to separate one part of the sentence from another. It marks a short pause for breath.
‘Although we have not yet received the parcel, we are expecting it shortly.’
Commas are also used to separate a list.

‘I will have the apples, oranges and lemons please.’

Semi colon (;)
This is used to mark a pause that is not quite long as a full stop. The two parts of a sentence are usually linked in some way.

‘The day-shift workers start at 9am; the night shift workers leave at the same time.’

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